Annex 2: regulation of the automated files of data of a personal nature of the University of Alicante IT Service

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Annex 2: regulation of the automated files of data of a personal nature of the University of Alicante

1. File automated of Students:

Purpose and planned uses: administrative and academic Management of students. Information on activities and services that loans the University. Training and orientation for the employment.
People or communities of which obtain the data or that result forced to supply them: Applicants of entry in the University, students, other Universities and Public Administrations.
Procedure of collected of the data: Surveys or interviews, forms and electronic transmission.
Basic structure of the file and description of the data collected: Data of character identificativo, academicians, economic-financial and health.
Cessions of data foreseen: Ministry of Education and Science, Consellería of Education, Universities, banking Entities, State Agency of Administration Tributaria and City councils.
Responsible organ of the file and in front of the one who can exert the rights of access, rectification, cancellation and opposition: Management of the University.
Measures of security: high Level.

2. File automated of Personnel:

Purpose and planned uses: administrative Management of subjects that affect to the personnel of the University of Alicante, information on activities and services that loans the University.
People or communities of which obtain the data or that result forced to supply them: educational Personnel and researcher and of administration and services, accessible sources to the public, Official Bulletins, other Universities and Public Administrations.
Procedure of collected of the data: Surveys or interviews, forms and electronic transmission.
Basic structure of the file and description of the data collected: Data of character identificativo, academicians and professional, economic-financial, sindical and health.
Cessions of data foreseen: Ministry of Education and Science, Consellería of Education, Universities, Unions, Social Security, Mutualities of Civil servants, banking Entities collaborators and State Agency of Administration Tributaria.
Responsible organ of the file and in front of the one who can exert the rights of access, rectification, cancellation and opposition: Management of the University.
Measures of security: high Level.

3. File automated of Providers and Turnover:

Purpose and planned uses: administrative Management of providers and turnover.
People or communities of which obtain the data or that result forced to supply them: Providers and third with which exist juridical links-contractual.
Procedure of collected of the data: Forms and electronic transmission.
Basic structure of the file and description of the data collected: Data of character identificativo, economic-financial and of transactions.
Cessions of data foreseen: banking Entities collaborators, State Agency of Administration Tributaria and Entities Auditors.
Responsible organ of the file and in front of the one who can exert the rights of access, rectification, cancellation and opposition: Management of the University.
Measures of security: half Level.

4. File automated of General Register:

Purpose and planned uses: Register of the documentation of entrances and exits of the University.
People or communities of which obtain the data or that result forced to supply them: physical and juridical People that relate with the University.
Procedure of collected of the data: Surveys or interviews, forms and electronic transmission.
Basic structure of the file and description of the data collected: Data of character identificativo, academicians and professional, economic-financial, social circumstances, commercial information and data of transactions.
Cessions of data foreseen: Any.
Responsible organ of the file and in front of the one who can exert the rights of access, rectification, cancellation and opposition: Management of the University.
Measures of security: high Level.

5. File automated of Social Affairs:

Purpose and planned uses: Management of provision of services for students with special needs.
People or communities of which obtain the data or that result forced to supply them: Students with special needs.
Procedure of collected of the data: Surveys or interviews and forms.
Basic structure of the file and description of the data collected: Data of character identificativo, academicians and professional, economic-financial and health.
Cessions of data foreseen: Any.
Responsible organ of the file and in front of the one who can exert the rights of access, rectification, cancellation and opposition: Management of the University.
Measures of security: high Level.

6. File automated of Protocol:

Purpose and planned uses: Management of institutional acts.
People or communities of which obtain the data or that result forced to supply them: physical and juridical People that relate with the University.
Procedure of collected of the data: Surveys or interviews, forms, electronic transmission and accessible sources to the public.
Basic structure of the file and description of the data collected: Data of character identificativo, academicians and professional.
Cessions of data foreseen: Any.
Responsible organ of the file and in front of the one who can exert the rights of access, rectification, cancellation and opposition: Management of the University.
Measures of security: basic Level.

7. File automated of Publications:

Purpose and planned uses: Provision of services of advertising. Publishing marketing.
People or communities of which obtain the data or that result forced to supply them: educational Personnel and researcher and third interested.
Procedure of collected of the data: accessible Sources to the public and electronic transmission.
Basic structure of the file and description of the data collected: Data of character identificativo and of commercial information.
Cessions of data foreseen: Any.
Responsible organ of the file and in front of the one who can exert the rights of access, rectification, cancellation and opposition: Management of the University.
Measures of security: basic Level.

8. File automated of Medical Service:

Purpose and planned uses: Provision of sanitary services to the university community. Prevention of labour risks.
People or communities of which obtain the data or that result forced to supply them: Members of the university community.
Procedure of collected of the data: Surveys or interviews.
Basic structure of the file and description of the data collected: Data of character identificativo, academicians and professional, of social circumstances and of health.
Cessions of data foreseen: Any.
Responsible organ of the file and in front of the one who can exert the rights of access, rectification, cancellation and opposition: Management of the University.
Measures of security: high Level.

9. File automated Marketing School of Businesses:

Purpose and planned uses: Diffusion of activities organised by the School of Businesses of the University of Alicante.
People or communities of which obtain the data or that result forced to supply them: Students, professional and other physical people interested.
Procedure of collected of the data: Surveys or interviews, forms, electronic transmission and accessible sources to the public.
Basic structure of the file and description of the data collected: Data of character identificativo, academicians.
Cessions of data foreseen: Any.
Responsible organ of the file and in front of the one who can exert the rights of access, rectification, cancellation and opposition: Management of the University.
Measures of security: basic Level.

10. File automated GIPE-Emprendedores:

Purpose and planned uses: labour Orientation to students of the University of Alicante.
People or communities of which obtain the data or that result forced to supply them: Students that find realising studies and esgresados.
Procedure of collected of the data: Surveys or interviews and forms.
Basic structure of the file and description of the data collected: Data of character identificativo, of social circumstances, academicians, professional and of transactions.
Cessions of data foreseen: Companies and public and private entities..
Responsible organ of the file and in front of the one who can exert the rights of access, rectification, cancellation and opposition: Management of the University.
Measures of security: half Level.

11. File automated of the Museum - MUA:

Purpose and planned uses: Provision of services related with the art.
People or communities of which obtain the data or that result forced to supply them: People interested or related with the art.
Procedure of collected of the data: accessible Sources to the public, electronic transmission and forms.
Basic structure of the file and description of the data collected: Data of character identificativo.
Cessions of data foreseen: Any.
Responsible organ of the file and in front of the one who can exert the rights of access, rectification, cancellation and opposition: Management of the University.
Measures of security: basic Level.

12. File automated of External Users:

Purpose and planned uses: administrative Management of services to external users of the sportive installations and of provision librarians.
People or communities of which obtain the data or that result forced to supply them: extraneous People to the university community interested in the use of the sportive installations and in the service librarian.
Procedure of collected of the data: Forms.
Basic structure of the file and description of the data collected: Data of character identificativo and economic.
Cessions of data foreseen: Any.
Responsible organ of the file and in front of the one who can exert the rights of access, rectification, cancellation and opposition: Management of the University.
Measures of security: basic Level.