Organization of a document using schemas IT Service

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Organization of a document using schemas

 

Aims:

 

  • Change to the way diagram.
  • Use the bar of tools to increase and diminish levels.
  • See so only specific levels of the diagram.
  • Reorganise complete blocks of text moving only the titles of the levels.
  • Use fields of Word.
  • Insert a table of content.


  • The way diagram allows to move paragraphs and whole texts simply with moving the text of the headed that gives beginning to the paragraph or text. This presentation is very useful when the text have it structured in separated, subapartados, points, etc. At the end of the lesson will see that structuring the headed of paragraph with styles of type title will be able to even  number them automatically  and extract an index.

    Stop can do use of the function of diagram of Word is precise to visualise the document in the way diagram. The fastest form to change between the distinct ways of visualisation, including the way diagram, consists in doing click in the buttons that to such effect exist precisely on of the bar of state.

     

    Change to the way of diagram.

    It do click in the button Presentation of diagram, that is situated under the window of text, to the right. Also in the eyelash "seen" have the block "Seen of the document" with the option diagram.

     

    Steps to follow.

    Modalidad Of diagram:

    1. It open the document '13Leccn.doc' And guardelo and 'Leccn13' in the folder of the course.
    2. Change to the presentation of diagram.

    esquema

     

    Explanation of the way diagram

     

    When you access for the first time to the way of diagram in a document, the text that was affected by a style of title will appear with a symbol of diagram (a sign more) beside the same. The titles of inferior level will appear sangrados, under titles of upper level. A sign less beside a title indicates that they do not exist subheads neither text under the same. The text that was not formateado with a style of title (that is to say, without a sign more or less in front of him) will consider ordinary text, and is associated with the title precedent, what allows to work with blocks of information.

     

    Increase and decrease of titles.


    In the way diagram is possible to change the levels of the titles of form very simple. It can do advance a title to an upper level, or do that it retreat to an inferior level. Al increase or diminish levels, the titles subordinated will move acordemente. Of the same form can do that the ordinary text pass to turn into a determinate level of title of diagram. Also can change a level of title to ordinary text by means of the button Diminish to independent text.

    Increase and decrease of titles:

    1. Increase to 'Title 1' the text: <>.
    2. Increase to 'Title 2' the text: <>.
    3. Increase to 'Title 3' the text: <>.
    4. Diminish level to 'Title 2' the text: <>.
    5. Diminish to 'independent Text' the text: <>

    Visualisation of specific parts of diagram


    One of the main advantages to work in the way diagram is that can centre the attention in specific parts of the document. It is possible to visualise a determinate group of levels of titles, hiding the subheads and the text subordinated. When it wish to centre the attention in the details of a determinate separated, can visualise the titles of inferior level and the standard text. Also it can specify the quantity of standard text that has to show in the screen.

    Show and expand titles:

    1. It press the button 'Show Titles of level 1'.
    2. It press the button 'Show Everything'.
    3. It press the button 'Show Titles of level 3'.
    4. Situate in <

    Transfer of blocks of text

     

    Doing use of the way of visualisation of diagram to reorganise a document has ensured that the text associated with each title remains always joined to the same, with independence of the transfers of text effected. Can reorganise big blocks of text in the document without need to select all in him. In the way of diagram, when moving a title contraido, all the subheads of the same, as well as the standard text associated to them, move together with that. Nevertheless, if it selects a title expendido, so only will move in text of the title in himself.

    Contract and move blocks of text:

    1. It press the button 'Contract title'.
    2. It press the button of 'Show only the first line'.
    3. It press the button of 'Show titles of level 2'.
    4. Situate in <<>
    5. Check that it has moved all the text pressing 'Expand and show the first line'.
    6. Press 'Show level 3'.
    7. It move the rest of epígrafes so that it remain as the following image:
    esquema2

    See result:

    1. Press Level 3
    2. Go to Presentation of impresiónl to see how has remained.

     

     

    We go to check finally that under each epígrafe contraido has dragged the content of styles of inferior level.

     

    Insert a picture summary with fields of Word

     

    The fields of word allow to show additional information in the document, as it can be the number of words of the document, the date of update, the name of the owner, etc. Also they allow to create tables of content personalizadas.

     

    Steps:

     

    1. It go at the end of the document (CTRL+End)
    2. It insert a new page.
    3. It insert a table of 2 columns and 5 rows.
    4. It enter the data that appear in the following image.
    5. The Statistical column will contain fixed texts.
    6. The column Data will contain fields that word will calculate. For this it is necessary to select the eyelash Insert and afterwards "fast Elements" in the picture Text, and afterwards "Field..."

     

    Insert a table of content

     

    Use the styles properly allows to create with ease a table of content (index) of the document. This table can be updated in the case that the document suffer modifications.

     

    To insert a TDC realise the following:

     

    1. It go at the end of the document and insert two jumps of line.
    2. It select the eyelash "References"
    3. Go to the block "Table of content" and press Table of content.
    4. It choose the automatic table 2.

     

     

    The update has to do manualmente, selecting the table with the right button of the mouse and selecting "Update fields". In the following question, selected afterwards "update all the table".

     

     

    esquema3

     

     

     

    SUMMARY

    Stop It do this
    Visualise a document in the way of presentation of Diagram. Press in the button Presentation of diagram beside the bar of horizontal trip.
    Increase or diminish a title. It press the button INCREASE LEVEL or DIMINISH LEVEL
    Show specific titles in all the document. It press the button of level of title that correspond to the number of levels that wish to visualise.
    Hide subheads and text for the titles selected It select the title and press in the button CONTRACT.
    Show subheads and text for the titles selected It select the title and press in the button EXPAND.
    Show all the titles and independent text. It press the button SHOW EVERYTHING
    Change between showing the first line of each paragraph or all the text indepenciente It expand the title and press in the button SHOW ONLY THE FIRST LINEA
    Move a title contracted. It select the title and puelse in the buttons Move upwards or Move downwards., to move it a line every time in the direction indicated.
    Define numbers of page. It select the menu Insert- Numbers of page. Press in the button FORMAT and teclee to continuation the initial number in the picture 'begin in'.
    Create a table of content It place the point of insertion in the position where have to appear the table of content.It select the menu References - Table of content - Table of content. Press in the button OPTIONS  and select the appropriate options. It press to ACCEPT. It choose a format of table and press to ACCEPT.